Increasing Access, Increasing Effectiveness – NCTPG 82nd Annual Meeting

San Francisco Public Library • Koret Auditorium

Friday May 10, 2019 • 9:00 am to 1:00 pm

Increasing Access, Increasing Effectiveness

Register Now!

(Note: Registration begins at 9:00 am; NCTPG Annual Meeting starts at 9:30 am)

Libraries are always in flux: with changing times come new formats and collections. While sometimes older formats need to be retired, their content and legacy must be preserved in another way. The conundrum to figure out how to make it all available and accessible to users inspired the theme for this year’s annual meeting: Increasing Access, Increasing Effectiveness. Our speakers will share how they took on these challenges and revamped their collections and workflows to achieve the purpose all libraries share: making collections available and findable to users.

As always, we aim for a broad representation of types of libraries (public, academic, special) and a diverse representation of roles within and around technical services.

Program and Speakers:

Increasing Effectiveness in Technical Services for Public Libraries

Lisa Dale – Collection Services Manager, Sacramento Public Library 

As public libraries continue to evolve to best meet the needs of their communities, so does the role and expectation of Technical Services. Sacramento Public Library Technical Services has transformed into a high-performing Collection Services Department, with a role in the organization that continues to expand. This presentation will describe the transformation, how Collection Services embraces its role as a support department, and the resulting positive changes that have occurred both in improved service to customers and in staff engagement across Sacramento’s 28-branch system.

Increasing Access at Niebyl Proctor Marxist Library through the Cataloging and Preservation of Leftist Thought in Monograph Collections  

Ari Kleinman – Cataloging Librarian & Brian McNeilly – Systems Librarian, Niebyl Proctor Marxist Library

The Niebyl Proctor Marxist Library (NPML) is a small communist library and archive located in Oakland, CA. While the collection includes over 13,000 volumes, without software, policy, or procedures in place, the East Bay community could not easily access resources within the collection. A small committee gathered and sought to increase access, both to scholars who may be interested in Marxist literature, but to also advance the library’s mission of “helping working people understand and create their role in history”.

While still in the beginning of the project, the committee has used tools and policy that aligns with the mission of the library, including using vendors and software run by leftist political groups. This presentation will cover the scope of our project, its progress, and how small community-run groups can increase access to counter-hegemonic literature that may not be prioritized within larger organizations.

The Macro Challenges of Microformats: A Tale of Deaccessioning and Digitization

Sarah McClung – Head of Collection Development, University of California, San Francisco Library & Chris Freeland – Director of Open Libraries, Internet Archive

The University of California, San Francisco (UCSF) was tasked in 2017 with removing its microformat collection of over 12,500 items when the space it occupied was slated for repurposing. This collection was a prime candidate for weeding since the Library had not had operational microformat readers for over a decade, leaving the collection inaccessible for in-house use. As is often the case when undertaking a weeding project, getting rid of these materials was not a straightforward process and uncovered many other issues. Unreliable metadata, shared purchase agreements, and time consuming holdings checks all threatened to stall the project for nearly two years. After extensive analysis, 25% of the microformats were sent to an offsite storage facility that had the appropriate machines to read the materials and make them available for users again. The remaining 75% were deemed duplicative of existing holdings and, instead of simply throwing them away, were donated to Internet Archive for digitizing and wider accessibility.

Increasing Discoverability, Access and Circulation of Objects (Equipment and Realia) in Libraries

Cyrus Ford – Special Formats Librarian, University of Nevada, Las Vegas

Objects bring great value to the library collections of school, public, and academic libraries. They are essential for learning, professional development, and technology literacy of users. Increasing demand for realia and equipment such as laptops, headphones, digital cameras, computer keyboards, projectors, game consoles and the like requires special attention and support by libraries. Catalog records created for public view should include more descriptive information about each piece of equipment to increase access and circulation of these items.

This presentation is about different kinds of objects displayed and used in libraries and discusses how to increase discoverability and enhance MARC records representing these collections.

Lightning Talks

TO BE ANNOUNCED

2- 3 quick 5-minute presentations where speakers can discuss one change they have made in their library.

Have an idea for a lighting talk? Stay tuned for a call for quick proposals through our listserve or contact us: nctpg1@gmail.com

Problem Sharing Activity

Have a problem? Someone (probably) has an answer!

Facilitated by Swetta Abeyta – Collection Management Analyst & Technical Services Specialist, Saint Mary’s College of California

When you join us at our annual meeting this year, please come thinking of ONE workflow-related issue  you have at work that you need help with. Among our members’ varied skill sets, there will probably be at least one person at the meeting who has the knowledge you’re looking for, and we’re going to help you find them and a solution to your problem.

If you’d like a head start on networking, here is the link to the Google sheets where you can list and answer questions: http://bit.ly/nctpg-networking

Happy networking!

Optional Tours:  

After lunch, we continue our tradition of hosting optional tours. All tours are 2:30 – 3:30. You may choose from the following:

Get an overview of the collections, see highlights from the archives and rare books, and see the DigiCenter in action, including the Internet Archive scribes and other equipment.

The C. Laan Chun Library is one of the more comprehensive research libraries of Asian art and culture in the country. Come and see some of the rare and specialized materials housed here. We will also tour the work areas and stacks around the reading room.

The SFMOMA Library collection reflects art movements, organizations, historians, critics, and makers of modern and contemporary art, as well as SFMOMA’s collections, exhibitions, and programming. Our librarian host will pull out unusual and special items for your perusal as well as show you their back-end processing and current projects and describe the offsite Archives.

Registration & Information

Register online to start or renew your membership and attend the Annual Meeting.  

$35 in advance, $40 at the door.

Tour Sign Up

Please visit our Google survey for more information and to sign up for your tour in advance.

If you have any questions about the event, please contact Rice Majors at ramajors@ucdavis.edu or you can email us at nctpg1@gmail.com.

This is not a San Francisco Public Library Sponsored Program. Please use contact information provided above.

Note: Refreshments are not allowed in the Auditorium.

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NCTPG Call for Presentations 2019

We are pleased to announce that the next Annual Meeting of the Northern California Technical Processes Group (NCTPG) will take place in San Francisco on Friday, May 10, 2019.

Our 82nd annual meeting will be organized under the theme “Increasing Access, Increasing Effectiveness.”

For 2019, we will have two options for presenting.  Full presentations are usually 20-30 minutes with additional participation in a panel discussion.   Due to the success of last year’s 5-minute presentations, we are again seeking  shorter proposals where speakers can discuss one change they have made in their library.

At this event, we expect to have a broad representation of types of libraries (public, academic, special) and a diverse representation of roles within and around technical services.  We are planning a half-day event to be held in Koret Auditorium at San Francisco Public Library, with optional afternoon tours of related interest nearby.

Possible topics could include:

  • Increasing access to collections
  • Flying solo in a smaller technical services setting
  • Small projects ($5k or less) that have big impacts
  • Successful collaborations with IT and/or other departments
  • Improving workflows and processes

Please submit your proposal to the NCTPG steering committee with the subject “2019 Call for Presentations” at nctpg1@gmail.com.

Deadline for submission: Friday, 4 January 2019.

Choosing Your Battles – NCTPG 81st Annual Meeting

San Francisco Public Library • Koret Auditorium

Friday April 6th, 2018 • 9:00 am to 1:00 pm

Choosing Your Battles

(Note: Registration begins at 9:00 am; NCTPG Annual Meeting starts at 9:30 am)

We all agree people who work in libraries are amazing, right? It’s rare that we do just one or two things in our day-to-day job. We work with systems and people, print and electronic, old and new, bulk and unique. Even so, we can’t do everything, no matter how much someone wants us to. Thus this year’s theme: Choosing Your Battles. Our speakers will share how they re-examined and reshaped their workflows to meet modern needs and capacities. Make time for new skills within current duties. Discern best practices from outmoded habits.  Get buy-in to let go and say no.  

We’re going to tap the experience of all our NCTPG members as well. We’ll have space available throughout the day to post problems and gather ideas, and network.

As always, we aim for a broad representation of types of libraries (public, academic, special) and a diverse representation of roles within and around technical services.  

Program and Speakers:

Permanent Collections vs Temporary Collections: Considering the Future of Academic Library Collection Development

Michael Levine-Clark – Dean of Libraries, University of Denver

For most of their history, academic libraries have built permanent collections, maintaining and preserving content for future generations while also serving the needs of current users. Those two roles of the library – steward of cultural heritage and provider of resources to support the research and curricular needs of students and faculty – have coexisted, because in the print era they had to. Today we can think about those roles separately, and can divide our collection development strategies between building permanent collections to preserve material for future generations and building temporary collections to give current users the broadest and deepest collections possible. In this talk, we will consider some of the implications of this split, some related trends in collection development, and some strategies for thinking differently about our collections.

Raising the Bar on High Volume Depositories:  Barcode-based Accession Shelving

Agustin Castaneda – Print Materials Manager & Ricardo Dominguez – Library Page Supervisor, University of Southern California

Physical space for print materials is at a premium in libraries. University of Southern California’s library system is no exception. In the last two years, we have experienced higher than average weeding in the branch libraries to make room for student study spaces and additional offices. Grand Depository, which houses the largest part of the print collection, faced a shortage of space needed to maintain the large collection and accept the increased volume from other libraries. 

In 2015, the collections maintenance staff developed a project with a goal of maximizing the available physical space and streamlining the ingest process. The project team started by compacting the entire monograph collection. Then, we employed a barcode-based accessing shelving system to the remaining uncompacted items including newly transferred items. The new system significantly cut down on student workforce needs, increased capacity for staff to pursue other work, and accelerated the process of titles being discoverable in the catalog. Barcode-based accession shelving is replicable in small or large institutions, for the whole or a portion of the print collections, and with some variation to address prevailing issues. 

Short programs:

Before and After: Seeing is Believing

Yu-Lan Chou – Program Coordinator for Technical Services, Santa Clara City Library  

The short program will have a slideshow of changes made to the technical services workflow at the Santa Clara City Library. Output statistics as well as outcome will be examined.  

Weeding Made Easy and Green

Wen-Ying Lu – Head of Cataloging, Santa Clara University

This presentation shares how Santa Clara University Library saves time, effort and paper in using OCLC’s GreenGlass (part of their Sustainable Collection Services) and Innovative’s app Mobile Worklists to assess collection and streamline a multi-year weeding program.

Collaborating with Coworkers and Community: Establishing a Zine Library

Anders Lyon – Stacks Coordinator, Matthew P. Collins – Reference Librarian & Bryan Duran – Evening/Weekend Circulation/Reserves Coordinator, University of San Francisco

Zines are short-run, independently published magazines on a variety of subjects. Common themes include art, comics, poetry, short stories, memoirs, cultural criticism, and social commentary. The Gleeson Zine Library is a small collection of zines that circulate to the University of San Francisco community. They host zine making workshops and regularly work with classes to bring attention to this collection. Functioning as a collaborative collection, Gleeson’s Zine Library is made up of donations and contributions that foster the unique voices from our community and those around us.

They will briefly discuss the importance and history of zines, zine culture, and zine distributors. They will talk about how they gained buy-in from library administration to establish the collection, created policies for access to the collection, and collaborated with technical services departments to develop and catalog the collection. The conversation will also cover zine resources, collection development strategies, and ideas for promotional workshops.

Problem Sharing Activity

Have a problem? Someone (probably) has an answer!

Facilitated by Michelle Paquette – Cataloging & Metadata Librarian, Stanford University

When you join us at our annual meeting this year, please come thinking of ONE problem you have at work that you need help with. Among our members’ varied skill sets, there will probably be at least one person at the meeting who has the knowledge you’re looking for, and we’re going to help you find them. You’ll get to know your fellow NCTPG members a bit while simultaneously helping you get one step closer to solving that problem.

Optional Tours:  

After lunch, you are invited to join your colleagues on one of three tours of local collections. All tours are 3:30 – 4:30.

  • San Francisco History Center at SF Public Library Get an overview of the collections, see highlights from the archives and rare books, and see the DigiCenter in action, including the Internet Archive scribes and other equipment.
  • Prelinger Library The Prelinger Library is an independent research library open to anyone. It is uniquely organized to optimize browsing the collection of 19th and 20th century historical ephemera, periodicals, maps, and books, most published in the United States. Much of the collection is image-rich, and in the public domain. The library specializes in material that is not commonly found in other public libraries.
  • California Judicial Center Library Look behind the scenes at the library serving the California Supreme Court and Court of Appeal, First Appellate District. The Judicial Center Library is not usually open to the public. CJCL’s collections contain more than 200,000 volumes, including all Federal and California primary legal resources, major secondary legal resources, and law reviews and journals of California and other major law schools. In addition, the Special Collections/Archives at CJCL collects the personal papers and other memorabilia of past and present California Supreme Court justices and other notable legal scholars, as well as the archives of the California Supreme Court Historical Society.

Registration & Information

Register online to start or renew your membership and attend the Annual Meeting.  
$35 in advance, $40 at the door.

Tour Sign Up

Please visit our Google survey for more information and to sign up for your tour in advance.

If you have any questions about the event, please contact Rice Majors at rmajors@scu.edu or you can email us at nctpg1@gmail.com.

This is not a San Francisco Public Library Sponsored Program. Please use public contact information provided above.

Note: Refreshments are not allowed in the Auditorium.

Call for Presentations

We are pleased to announce that the next Annual Meeting of the Northern California Technical Processes Group (NCTPG) will take place in San Francisco April or May 2018.

Our 81st annual meeting will be organized under the theme “Choosing Your Battles.”

For 2018, we will have two options for presenting.  Full presentations are usually 20-30 minutes with additional participation in a panel discussion.   We are also excited to say that we are seeking proposals for 5-minute presentations where speakers can discuss one change they have made in their library.

At this event, we expect to have a broad representation of types of libraries (public, academic, special) and a diverse representation of roles within and around technical services.  We are planning a half-day event to be held in Koret Auditorium at San Francisco Public Library.

Possible topics could include:

  • System migration(s)
  • Flying solo in a smaller technical services setting
  • Collection building & assessment
  • Small projects ($5k or less) that have big impacts
  • Hiring for technical services
  • Improving workflows

Please submit your proposal to the NCTPG steering committee with the subject “2018 Call for Presentations” at nctpg1@gmail.com.

Deadline for submission: Wednesday, 13 December, 2017.

Save the Date! NCTPG 80th Annual Meeting

nctpg-save-date-jan17

Please join us for the NCTPG 80th Annual Meeting:
Friday • April 28, 2017 • 9:00am – 1:00pm
San Francisco Public Library • Koret Auditorium

The Northern California Technical Processes Group (NCTPG) is pleased to announce the date of its 80th Annual Meeting. Please join us.
Presenters include:
• Xiaoli Li, Head of Content Support services, UC Davis
• Luis Herrera, City Librarian, San Francisco Public Library
• Mark Matienzo, Collaboration & Interoperability Architect, Stanford University

More details will be coming soon. Follow us! @nctpg1 • facebook.com/nctpg • norcaltpg.wordpress.com

Tour Stanford’s David Rumsey Map Center and Digital Production Group Lab

The Rumsey Mmapap Center opened in April 2016 to great acclaim, including this article in National Geographic magazine. On our private tour, you can overlay historic maps with current data on their 16 x 9-foot display, “flip” through the digital archives, and see all the ways Stanford University Libraries are combining technological innovation and age-old navigation tools. But first, near and dear to our technical processing hearts, we will visit the Digital Production Lab for a backstage look at how delicate and unwieldy maps and books are made accessible to a larger audience.

When: Friday, February 24, 2017

Where: Stanford University’s Green Library

Who: Up to 13 NCTPG members or affiliates (first to email us: nctpg1@gmail.com )

Time: 9:40 am – 1:00 pm (+ optional additional time at DRMC or other Stanford Library)

Schedule:

  • 9:40 – 10 am: Registration. Meet at front desk of Green Library. Short registration is required by Stanford libraries. Bring valid government issued ID. Address: Cecil H. Green Library, 557 Escondido Mall, Stanford, CA 
  • 10:00 – 11:00 am: Tour of Stanford Digital Production Group Lab
  • 11:00  – 12:00 pm: Tour of David Ramsey Map Center (DRMC)
  • 12:00 – 1:00 pm: Lunch with NCTPG at Stanford Business Center (lunch is self-pay)
  • 1:00 pm +: Optional individual visits to DRMC (open to the public 1-5 p.m.) or other campus libraries

Fees: Tours are free; Lunch is self-pay

Note: All personal belongings, with the exception of laptops, cell phones, and small hand-held cameras, must be stored in an assigned locker while in the Map Center.

Related Links: 

We look forward to seeing on on the tour!
 
Sincerely,
NCTPG Officers:
 
Justine Withers
Renata Ewing
Robert Rohrbacher
Shelley Bodamer
Erin Lybrand
Diane Cowen
Michelle Paquette

Add a tour to your 2016 Annual Meeting experience

The NCTPG Steering Committee is pleased to announce optional tours after the 2016 Annual Meeting. After lunch, join your colleagues on a tour of a local community collection.

Sign up for tours.

San Francisco Public Library History Center
2:30 – 3:30 p.m.
Get an overview of the collections, see highlights from the archives and rare books, and see the DigiCenter in action, including the Internet Archive scribes and other equipment.
Main Branch, 6th Floor. 100 Larkin St. Limit 25.
http://sfpl.org/index.php?pg=0200002501

GLBT History Museum
2:30 – 3:30 p.m.
Docent-led tour through three exhibits on queer history, posters, photographs, and artifacts.
$3 at the door.
4127 18th St. A ten-minute ride on the MUNI Metro or streetcar. Limit 18.
http://www.glbthistory.org/museum/

Tenderloin Museum and Walking Tour
2:30 – 3:30 museum, 3:30 – 4:30 p.m. tour
Visit the museum for an introduction to the Historic Tenderloin Neighborhood and then take a one-hour walking tour led by a resident historian.
$10 special rate for museum admission and tour, at the door.
398 Eddy St at Leavenworth. Six-block walk from SFPL Main. Limit 15.
http://tenderloinmuseum.org/tours/