Choosing Your Battles – NCTPG 81st Annual Meeting

San Francisco Public Library • Koret Auditorium

Friday April 6th, 2018 • 9:00 am to 1:00 pm

Choosing Your Battles

(Note: Registration begins at 9:00 am; NCTPG Annual Meeting starts at 9:30 am)

We all agree people who work in libraries are amazing, right? It’s rare that we do just one or two things in our day-to-day job. We work with systems and people, print and electronic, old and new, bulk and unique. Even so, we can’t do everything, no matter how much someone wants us to. Thus this year’s theme: Choosing Your Battles. Our speakers will share how they re-examined and reshaped their workflows to meet modern needs and capacities. Make time for new skills within current duties. Discern best practices from outmoded habits.  Get buy-in to let go and say no.  

We’re going to tap the experience of all our NCTPG members as well. We’ll have space available throughout the day to post problems and gather ideas, and network.

As always, we aim for a broad representation of types of libraries (public, academic, special) and a diverse representation of roles within and around technical services.  

Program and Speakers:

Permanent Collections vs Temporary Collections: Considering the Future of Academic Library Collection Development

Michael Levine-Clark – Dean of Libraries, University of Denver

For most of their history, academic libraries have built permanent collections, maintaining and preserving content for future generations while also serving the needs of current users. Those two roles of the library – steward of cultural heritage and provider of resources to support the research and curricular needs of students and faculty – have coexisted, because in the print era they had to. Today we can think about those roles separately, and can divide our collection development strategies between building permanent collections to preserve material for future generations and building temporary collections to give current users the broadest and deepest collections possible. In this talk, we will consider some of the implications of this split, some related trends in collection development, and some strategies for thinking differently about our collections.

Raising the Bar on High Volume Depositories:  Barcode-based Accession Shelving

Agustin Castaneda – Print Materials Manager & Ricardo Dominguez – Library Page Supervisor, University of Southern California

Physical space for print materials is at a premium in libraries. University of Southern California’s library system is no exception. In the last two years, we have experienced higher than average weeding in the branch libraries to make room for student study spaces and additional offices. Grand Depository, which houses the largest part of the print collection, faced a shortage of space needed to maintain the large collection and accept the increased volume from other libraries. 

In 2015, the collections maintenance staff developed a project with a goal of maximizing the available physical space and streamlining the ingest process. The project team started by compacting the entire monograph collection. Then, we employed a barcode-based accessing shelving system to the remaining uncompacted items including newly transferred items. The new system significantly cut down on student workforce needs, increased capacity for staff to pursue other work, and accelerated the process of titles being discoverable in the catalog. Barcode-based accession shelving is replicable in small or large institutions, for the whole or a portion of the print collections, and with some variation to address prevailing issues. 

Short programs:

Before and After: Seeing is Believing

Yu-Lan Chou – Program Coordinator for Technical Services, Santa Clara City Library  

The short program will have a slideshow of changes made to the technical services workflow at the Santa Clara City Library. Output statistics as well as outcome will be examined.  

Weeding Made Easy and Green

Wen-Ying Lu – Head of Cataloging, Santa Clara University

This presentation shares how Santa Clara University Library saves time, effort and paper in using OCLC’s GreenGlass (part of their Sustainable Collection Services) and Innovative’s app Mobile Worklists to assess collection and streamline a multi-year weeding program.

Collaborating with Coworkers and Community: Establishing a Zine Library

Anders Lyon – Stacks Coordinator, Matthew P. Collins – Reference Librarian & Bryan Duran – Evening/Weekend Circulation/Reserves Coordinator, University of San Francisco

Zines are short-run, independently published magazines on a variety of subjects. Common themes include art, comics, poetry, short stories, memoirs, cultural criticism, and social commentary. The Gleeson Zine Library is a small collection of zines that circulate to the University of San Francisco community. They host zine making workshops and regularly work with classes to bring attention to this collection. Functioning as a collaborative collection, Gleeson’s Zine Library is made up of donations and contributions that foster the unique voices from our community and those around us.

They will briefly discuss the importance and history of zines, zine culture, and zine distributors. They will talk about how they gained buy-in from library administration to establish the collection, created policies for access to the collection, and collaborated with technical services departments to develop and catalog the collection. The conversation will also cover zine resources, collection development strategies, and ideas for promotional workshops.

Problem Sharing Activity

Have a problem? Someone (probably) has an answer!

Facilitated by Michelle Paquette – Cataloging & Metadata Librarian, Stanford University

When you join us at our annual meeting this year, please come thinking of ONE problem you have at work that you need help with. Among our members’ varied skill sets, there will probably be at least one person at the meeting who has the knowledge you’re looking for, and we’re going to help you find them. You’ll get to know your fellow NCTPG members a bit while simultaneously helping you get one step closer to solving that problem.

Optional Tours:  

After lunch, you are invited to join your colleagues on one of three tours of local collections. All tours are 3:30 – 4:30.

  • San Francisco History Center at SF Public Library Get an overview of the collections, see highlights from the archives and rare books, and see the DigiCenter in action, including the Internet Archive scribes and other equipment.
  • Prelinger Library The Prelinger Library is an independent research library open to anyone. It is uniquely organized to optimize browsing the collection of 19th and 20th century historical ephemera, periodicals, maps, and books, most published in the United States. Much of the collection is image-rich, and in the public domain. The library specializes in material that is not commonly found in other public libraries.
  • California Judicial Center Library Look behind the scenes at the library serving the California Supreme Court and Court of Appeal, First Appellate District. The Judicial Center Library is not usually open to the public. CJCL’s collections contain more than 200,000 volumes, including all Federal and California primary legal resources, major secondary legal resources, and law reviews and journals of California and other major law schools. In addition, the Special Collections/Archives at CJCL collects the personal papers and other memorabilia of past and present California Supreme Court justices and other notable legal scholars, as well as the archives of the California Supreme Court Historical Society.

Registration & Information

Register online to start or renew your membership and attend the Annual Meeting.  
$35 in advance, $40 at the door.

Tour Sign Up

Please visit our Google survey for more information and to sign up for your tour in advance.

If you have any questions about the event, please contact Rice Majors at or you can email us at

This is not a San Francisco Public Library Sponsored Program. Please use public contact information provided above.

Note: Refreshments are not allowed in the Auditorium.

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